Workplace Benefits for Advisers

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Setting up a voluntary plan.

A voluntary plan lets employees choose the level of cover they want from a range of benefits.

The employer chooses the range of cover to offer their employees and can take out a policy with an insurer. The cost of the cover is met by the employee through salary sacrifice or salary deduction.

The employer will also need to decide the eligibility conditions including who can join and when. 

Number of members needed to first set up the policy
Existing plans
100 actual members		New plans
2,500 potential members.

Where the plan is linked to another Group Protection policy with a core benefit, we’ll require a minimum of 500 potential members to set up the plan.
The quote

We’ll need to know who’ll be responsible for calculating the premiums (either the employer or a third party administrator).

  • Unit size, for example £25,000 or £10,000 benefit.
  • Maximum level of benefit.
  • Size of the plan – number of members, or potential members.
  • Lifestyle events for Critical Illness policies only.

We’ll issue a quote as soon as possible. This will normally be guaranteed for three months and in this time we’ll need confirmation of acceptance if your client wants to go ahead with the cover.

Starting cover

Once we have all the information we’ve asked for and the quote is accepted, starting cover is very straightforward.

You’ll need to send us:

  • A completed proposal form within 14 days from the date we agree to provide cover.
  • For any members who have previously been medically underwritten, send us a copy of the insurer’s ‘letter of acceptance’ or declaration – switch terms form.
  • The first premium payment within 14 days from the date we agree to provide cover.

Managing the scheme

The employer is responsible for administering the scheme. We’ll provide rates to them so that they can calculate the premium for the selected benefit.

An administration system will need to be in place in order to provide product and benefit information to employees.

This system must be able to calculate the premium amount so that these can be sent to us on a monthly basis, by cheque or by BACS, within 28 days of the monthly accounting date.

We’ll not normally calculate and issue monthly accounts or invoices.

 Group Life AssuranceGroup Critical Illness Cover
When can employees join?At any monthly accounting date following the satisfactory completion of an application form.Within three months of first becoming eligible. After this date they may join at the annual renewal date of the policy, or just after a lifestyle event if included.
When can benefit levels be increased?At any monthly accounting date following the satisfactory completion of an application form.At the annual renewal date or just after a lifestyle event if included, within set limits.
Will medical evidence be needed?We’re normally able to accept cover for most people based on the information they give on the application form which includes five health questions. However, for a few, we’ll need to ask more questions about their health and pastimes before we can consider cover.Entry and increases in cover within the set limits are subject to a pre-existing and related conditions exclusions.
Are varying levels of benefit available?Yes, but we may request medical underwriting for higher benefits levels.

We’ll need membership data to be sent to us on a monthly basis via secure email to group.protection@landg.com.

This should show for each member, and where appropriate their spouse, registered civil partner or partner:

  • Date of birth
  • Gender
  • Date of joining the plan
  • The benefit

Use one of the forms below to give us this information:

Ideally the spreadsheet will also have calculated the premium per member using the rate table provided with the quote.

Premiums are paid monthly and should be paid by the employer within 28 days of their due date (the monthly accounting date).

Claims for benefit must be made by the employer.

Rate guarantee

We normally guarantee premium rates for two years (or a period agreed at the quote stage). The guarantee ceases to apply when:

  • The eligibility conditions are changed.
  • The benefit formula or scheme earnings definition is changed in anyway.
  • A new company joins the scheme or an existing company leaves it. Let us know if this happens so that we can review our terms.

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Worklife Solutions brochure
Free Employee Assistance Programme with all Group Protection Policies

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