Workplace Benefits for Employers

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Setting up a policy.

You'll need to decide the eligibility conditions including who can join and when, plus the level of benefit they want to provide.

Minimum number of membersWe normally need a minimum number of 50 members to first set up the policy.
Who can be coveredAny employees that satisfy the eligibility conditions set out by the employer and agreed by us.
Maximum individual benefit£350,000
What happens next
Once you’ve accepted our quote and all the information we ask for in the quote has been provided, starting cover is very straightforward.
Step 1You should:
  • Make sure there are no outstanding requirements from our quote before cancelling with the current insurer.
  • Confirm the assumptions we’ve made in our quote.
  • Let us know the date you’d like cover to start from (cover cannot be backdated).
    If you are an employer, you may want to talk to an independent financial adviser.
Step 2We’ll send you:
  • A confirmation letter, including your policy number and our medical underwriting requirements.
  • A copy of the quote and invoice.
Step 3You’ll need to send us:
Step 4We’ll provide you with:
  • A policy document.
  • A member’s guide, which gives you information about the policy that employers can use on their intranet site to help them promote the benefits of this cover to their employees.
We don’t normally need to know about salary increases during the scheme year, unless the increase takes the benefit over the free limit. Our rate guarantee is normally for two years, and any changes in benefit increases will be swept up at the next renewal date along with new entrants and leavers, depending on the accounting basis chosen.

Rate guarantee

We normally guarantee premium rates for two years (or a period agreed at the quote stage). We won’t be able to guarantee premium rates if:

  • The benefit or membership varies by more than 25% during the policy year.
  • The eligibility conditions are changed.
  • The benefit formula or scheme earnings definition is changed in anyway.
  • A new company joins the scheme or an existing company leaves it. Let us know if this happens so that we can review our terms.


You need to know

We’ll continue to provide cover and pay any valid claims as long as the employee meets the definition of incapacity that is set out in the quote and premiums are paid and the terms are met. Policy terms will be unique to each business and there are some circumstances where we won’t provide cover. We’ll give you the terms and any exclusions with our quote and you should read this together with our technical guide.

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